Corporate & Administrative Services

In a constant evolving industry, Corporate administration needs vary for each company depending on the type of industry, number of employees and business processes. All the processes involved in the corporate administration field ensure the efficiency and the productivity of any type of company.

And hence we’re able to adapt our services based on our clients’ needs, as we have the experience of serving a wide range of accounting and financial entities, including statutory duties associated with all business processes.

The most common company form in South Africa is the limited liability company (Limited), and the incorporation of a Limited usually takes around 7 working days, including:

1. preparing the documents to be submitted to the Companies Registry for issuance of the Limited Certificate of Incorporation;
2. issuance of the Certificate of Incorporation and Business Registration Certificate, one-stop by Companies Registry upon incorporation.

According to South African Company Law the Limited is allowed to carry out any lawful business activity with no need to disclose and describe the nature of the same in the official documents (i.e. memorandum and articles of association).

The Companies Law does not require a minimum amount of share capital for the Limited (for common practice the share capital of a Limited is equal to R.000).

Company secretary services – mandatory for all companies incorporated in South Africa – comprise all the ordinary activities required to a South African company in accordance with the South African Companies Ordinance, such as:

1. maintaining and updating of the statutory books of the Company;
2. draft of directors resolutions in relation to ordinary matters such as:
   • approval of directors’ report and audited accounts and convening of annual general meeting;
   • changes to the board of director’s structure.
3. drafting, submission and filing of particulars for ordinary matters to the Companies Registry;
4. preparing and submitting the Annual Return to the Companies Registry.

The registered office’ services refer to the use of our office address as registered office address and to the transmission of the correspondence to the address indicated by the Client by way of fax, email, regular mail or courier express.

As your business is growing, less time is available for increasing demand for Payroll activities.

We provide outsourced payroll services to small & medium sized companies throughout South Africa and neighboring countries in Africa. Services are performed for weekly, bi-weekly, monthly and quarterly payrolls.

Having a team of compensation services experts who actually know intimately the methods, regulations and legislation you must conform to within the context of your business and staff requirements can make life a whole lot easier for you as you build your company.

Apart from managing all communication with SARS, WCA, and UIF departments with a specialized knowledge of current legislation and changes in procedures that most business managers generally do not have time to keep au courant with, AZOLA’ Services team provides a full payroll service that includes:

• audit reports
• tax reconciliations
• IRP5 requirements
• salaries administration
• applying for dispensations
• general employment law advice
• advice on remuneration structuring
• share options and incentive schemes
• external audit and forensic reporting
• advice on/production of employment contracts
• remuneration restructuring and advisory services
• salaries or payroll outsourcing and bench-marking
• pensions advice and implementation of pension schemes

Let’s make sure that your next payroll is as accurate as possible. Give your staff the help that they need, and you’ll really benefit from an easier time handling payroll issues in the long-term as we offer a 24 hour line for consulting free of charge in our golden package. Our service is highly confidential as our client list. And whatever the size of your business, you can choose the level of service you require so you can budget reliably.

Recent data has shown that companies that expand using experienced Professional Employment Organisations save 60% over costly establishment of legal entities. AZOLA PEO compliantly streamlines expansion by taking away the cost, stress and need for a legal entity and needs to keep up with the ever changing employment legislation. Our PEO services also give expanding business access to best in class technology and systems.

Benefits to working with AZOLA

• With our partners, we have over 15 years of experience and professionalism working in the Africa region
• Full turn-key employment solutions that can be activated within a few hours across the majority of Africa
• Professional team of Payroll Consultants and a dedicated single point of contact
• We follow and act accordingly to the “African Federal Compliance” acts and vet all our joint venture partners in Africa
• We afford our clients the opportunity to reduce the strain on their HR Departments, overall human capital costs and initial investment to enter into new markets
• We act as “your entity” where you don’t have a registered entity in-country

Industries we work with

• Non-Governmental Organization’s (NGO) / Non-Profit
• Engineering & Construction
• Private Equity, Finance, Insurance & Banking
• Mining
• Oil & Gas
• FMCG & Manufacturing
• SMEs

Why should you be stacked in administration and HR work. We take the burden off your shoulder’s and help you focus on what really matters to get your business growing.

With our archiving capacities and constant education of our staff, monitoring ever changing regulations and global HR requirements, we are sure we can be a valuable ally in your expansion.

In a fast-moving and constantly changing economy, it is common to be overwhelmed with the demands that may arise. By outsourcing the non-core activities of your organisation, it will benefit you in the following ways:

1. Gather more time to focus on core strategies for business growth.
2. 24/7 access to a team of qualified individuals and systems to help streamline daily routines.
3. Reliable performance appraisal systems that improve employee’s work performance.
4. Clearly defined HR policies and strategies.
5. Reduce overhead costs on in-house hires.

We are committed to lifting your load in the following HR-related areas:

• Market Competitiveness
• Employee On-boarding & Off-boarding
• Employee Management / Disputes
• Performance Management Program